ICANN86 Policy Forum SEVILLE

Travel and Hotels

Travel

As with all international travel, travelers have a responsibility to understand the entry and exit requirements of their travel and determine if they can meet those requirements before committing to travel.

Travelers may review specific travel requirements by visiting https://apply.joinsherpa.com/map or their local government international traveler websites.

Schengen Visa – Entry Requirements for Spain

1. General Information

Entry requirements for travellers who require a Schengen Visa to enter Spain vary depending on their nationality and the purpose of travel.

As ICANN86 is an international conference, attendees who require a Schengen Visa are strongly advised to review the official visa guidance issued by the Ministerio de Asuntos Exteriores, Unión Europea y Cooperación (Government of Spain).

Official information is available on the Conditions for Entry into Spain webpage.

2. Visa Application Guidance

Attendees are strongly encouraged to:

• Apply for Spain Schengen Visa as early as possible
• Carefully review the applicable requirements based on your nationality
• Ensure that all required documentation is complete and accurate before submission

General information regarding the required documents for a Schengen Visa application can be found here.

3. Conference Documentation

Upon successful registration, ICANN86 attendees will receive an official approval letter.

This letter is required as supporting documentation for the Schengen Visa application process.

Disclaimer: While ICANN will make reasonable efforts to provide guidance and assistance, ICANN does not control the pace or outcome of visa issuance by embassies or consulates. Each embassy or consulate maintains its own procedures and timelines for reviewing and granting visas. ICANN does not have the authority to expedite or guarantee visa issuance.

Decisions made by embassies or consulates are independent of ICANN’s operations and may vary in speed, efficiency, and outcome. Travelers are solely responsible for planning their travel accordingly and ensuring that visa applications are submitted in a timely manner.

To request an invitation letter for visa applications, please Register as an in-person participant for this meeting.

Security & Safety in Seville

June is a busy travel period in Seville, with high visitor numbers and strong tourist activity across the city. As with any popular tourist destination, participants are advised to remain aware of their surroundings and take precautions against common petty crime and tourist scams.

In June, the climate is typically hot and dry, with daytime temperatures often ranging between 30–35°C (86–95°F), strong sunshine, and minimal rainfall. light clothing, sun protection, and good hydration are recommended.

The ICANN86 venue is located in the eastern part of Seville in a modern residential and business district. The area is generally safe, with low crime levels and no specific security concerns beyond normal urban precautions. It offers a quieter environment than the historic city centre, where petty theft is more common.

There are no mandatory vaccines required for travelling to Spain. However, it is advisable to ensure that you are up-to-date with routine vaccines and consider additional vaccines based on your health status and travel plans.

Unfortunately, things can happen anywhere in the world to spoil your stay.
In case of an emergency, dial the Universal Emergency Number of Europe: 112

Seville Airport, (SVQ)

Single terminal building handling both arrivals and departures. The terminal design reflects Seville’s cultural heritage with architectural features inspired by local motifs (e.g., orange trees and arches).

Facilities include:

• Check-in counters and security controls.
• Shops, cafés and bars.
• Free Wi-Fi, ATMs, medical services, tourist information.
• There’s also a VIP lounge (Sala VIP Azahar) and services like baggage assistance and first aid.

Seville Airport, (SVQ)

Average travel time from the airport to the FIBES Exhibition and Conference Centre is approximately 20 minutes.

Transportation

Taxis

Arriving at Seville Airport is made convenient by the availability of 24-hour taxi services located outside the terminal. This ensures a seamless transition from your flight to your next destination, whether you are heading into the city or elsewhere.

Location and Accessibility Upon arrival, taxis are readily accessible just steps from the check-in desks. Lining up at the taxi rank lying just opposite the terminal’s Ground Floor (on the arrivals level).

Fare Information/Estimated Fare from Seville Airport to City Center Seville cabs are metered. Still, they have set fares when it comes to airport rides. From 07:00 am to 09:00 pm on weekdays, rides from Seville Airport to city center cost €24.98. Night journeys from 09:00 pm to 07:00 am and rides on weekends and public holidays are charged at €27.84. Payments are accepted in cash or by a card.

Estimated Travel Time from Seville Airport to City Center The ride from Seville Airport to city center lasts around 18-25 minutes. During peak hours (07:30 am to 09:00 am, 2:00 pm to 03:00 pm, and 06:00 pm to 08:00 pm on weekdays), the journey to downtown may last up to 40 minutes.

Please keep in mind that many Seville airport taxi drivers don’t speak English fluently. Therefore, you should have your destination’s name or address written down.

Ride-Share Services

Uber, Cabify, and Bolt are readily available for transport from Seville Airport (SVQ) to the city center with pick-up points located at the airport’s main terminal exit. Apps offer upfront, fixed pricing, and you can book in advance. For the greatest accuracy and to locate pickup zones for other ride options, please refer to the directions in the app when requesting a ride.

You may request your ride in advance 90 days prior to your travel or, after your landing to Seville.

Steps to follow to secure your ride via Uber:

When you are ready, open the Uber app to request a ride to your destination. Choose the “SVQ Airport” option that suits your group size and luggage needs.

Follow directions in the application and you will get directions about Seville Airport pickup points directly in the application.

Meet your driver. Go to your assigned SVQ pickup location as specified by the application. Please note, this location may not always be at your nearest exit. Your driver’s name, license plate, and car color will show in the app. Verify your ride before you get in. If you can’t find your driver, contact them through the app.

When selecting a mode of transportation, it is essential to consider factors such as speed, cost, sustainability, and accessibility. Below is a detailed overview of the available options and their respective features:

Ride Options via Uber from SVQ Airport to FIBES Conference and Exhibition Centre:

UberX

• Capacity: 4 pax
• Estimated Cost: €20-30
• Benefit: Affordable, everyday prices

UberX Priority

• Capacity: 4 pax
• Estimated Cost: €25-35
• Benefit: Shorter wait time

Van

• Capacity: 6 pax
• Estimated Cost: €41-61
• Benefit: Affordable rides for groups of up to six

Access

• Capacity: 4 pax
• Estimated Cost: €20-30
• Benefit: Wheelchair-accessible service

Black

• Capacity: 4 pax
• Estimated Cost: €39-60
• Benefit: High-end vehicles with top-rated drivers

Each option presents unique advantages, so consider which factors are most important for your journey—be it speed, cost, environmental impact, space, accessibility, or luxury.

Private Car Service

The alternative mode of transportation between Seville Airport (SVQ) and your hotel is a pre-booked, private car service through ICANN’s contracted Destination Management Company (DMC). For private car service bookings through ICANN’s preferred DMC, please submit your request to icann86@cenarte.com by providing the following information regarding your flight(s):

• Full Names for the reservation:
• Flight Number Arrival / Departure:
• Airport of origin / at destination:
• Number of passengers for the transfer
• Number of pieces of luggage per passenger
• Drop off location (for arrivals) / Pick up location (for departures) – Hotel name (if drop off or pick up is at several locations please advise)
• Pick up time for departures (recommended: 2 hours prior the flight)

After the requested information above is provided to ICANN’s preferred DMC, an online payment link will be provided within 24 hours during weekdays to secure your booking (please note, the requests are not monitored during weekends).

Make sure you confirm final costs, cancellation policies, and terms and conditions before booking.

Private Car Service Rates

Should you wish to confirm a private transfer, this can be arranged for you at the following rates:

_{*Bank applies a 1.5% transfer fee to the final payment amount.
*Rates inclusive of a complimentary waiting time of 45 minutes from when a flight lands (no matter if the flight is on time or delayed), extra fees apply after 45 minutes.
*Rates inclusive of airport collection fees and toll charges.
*A mini-van can be up to 7 pax depending on how much luggage the group will have.}

Private Car Service Terms and Conditions:

1. Cancellation requests must be sent via email to icann86@cenarte.com, at least 48 hours prior to the scheduled service. Cancellation requests received with less than 48 hours notice will be charged the full price of the transfer service, at the DMC’s discretion. Please note that a 25% non-refundable booking fee will apply to any cancellations made more than 48 hours in advance.
2. Please email icann86@cenarte.com with any changes to your flight arrival or departure itineraries (including flight delays) in a timely manner. Kindly note that any changes to flight times must be communicated by email at least 24 hours prior to the originally scheduled service. If you fail to show for your original scheduled arrival flight or departure transfer without prior notification, you will be charged for the full price of the scheduled service.
3. Additional terms and conditions may apply. You will be informed of these upon booking.

Please confirm final costs, cancellation policies, and terms and conditions prior to booking.

For Questions: icann86@cenarte.com

---

Official Hotels

ICANN negotiates group rates for all official hotels to provide affordable housing options for attendees. Room blocks and rates are subject to availability and booking deadlines. In the event that ICANN room blocks are sold out, any remaining rooms will be sold at market rates set by the hotel. Please confirm deposit and cancellation policies directly with the hotel prior to booking.